How can I share a video of a Teams meeting outside of my organisation?

problem solving


Have you ever struggled to share a recording with a 

friend or member of your family or even a work colleague?

Here, we will give you a basic step by step guide in how to do this- stress free!

You will need to:

  • Save the recording in Teams
  • Launch into Stream and discover your recording.
  • Download the recording and save to your device.
  • Open SharePoint and upload your recording.
  •  Select your recording now from SharePoint and manage access to this by entering the email address of the person you wish to share with.


To help you even further we’ve added below some screen shots of each of those steps.

1) Once you have made your recording you can find it under the “chat” Section, then in the Chat tab.

Recording can be found in purple chats

2) To enable you to share to someone outside of your organisation you will need to click on the three ellipses (also known as dot-dot-dot) and select the Stream app.

Click on 3 ellipses and select stream

3) Click on Microsoft Stream to the right of the screen. This will take you to the Stream landing page.

3 Click on Microsoft Stream to the right of the page

4) Once you are in Stream, click on “discover” which will give you a drop-down option. Click on “videos”.

Click on discover and then click on videos

5) Find your chosen recording and click on the three ellipses (also known as dot-dot-dot)

Find your recording and click on 3 ellipses

6) Click on “download video”

click on download video

7) Select “save as”. This will enable you to choose where you would like to save the video to on your device.


8) Launch into SharePoint and select “upload” then select “files”. Find the video you have just saved to your device and click on it.

SharePoint Upload selsect find video and click on it

9) The video will now appear in your SharePoint documents.

This will now appear on your Sharepoint documents

10) Select your recording.

Select your recording

11) Click on the three ellipses (also known as dot-dot-dot).

Click on 3 ellipses also own as dot dot dot

12) Click on Manage Access and then select the +.

Click on manage access and select

13) Type in the email address of the person you wish to share with.

Type in the email address of the person you wish to share with

14) Select whether you want to allow that person to just view the recording or edit the recording.

Select if you want that person to view or edit

15) Click on grant access.

Click on grant access

16) This person will then receive an email inviting them to accept and view.